Mercy Health Love County - Content

Hospital Board Meeting Archive

  

Meeting of the Mercy Health Love County Board of Control will be held Thursday, July 26, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Building and Grounds Committee continues working with co-workers on badge access. The implementation and ongoing use of this system has been well received and provides a very high level of security. 
    • Executive Committee: Management Agreement has been finalized and continues with no changes.
    • Joint Conference Committee: Nothng to report.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. A review of cost allocations over the next two year period will continue as an initiative to cover MTS services.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
    • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing approved by the Medical Staff at the last regularly schedued meeting.
  7. Administrative Report: Conversion of the RHC to Epic is complete and the facility is working through weekly "touch base" calls to ensure that all implementation standards are being met. Board formation this month is to include a review of the new water initiative that will assist us in eliminating plastic at a very high leve,  along with the placement of water filling stations in two locations. A report on the January through June compliance program activity is also submitted for review and any appropriate action.
  8. New Business: Review financial deducations and its impact to operations.
  9. Unfinished Business:
  10. Old Business: None
  11. Unforeseen Business:
  12. Approval of Claims:
  13. Adjournment

 

 ***

 

Meeting of the Mercy Health Love County Board of Control will be held Thursday, June 21, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Building and Grounds Committee has endorsed training related to badge/lock implementation. An Ardmore trainer will assist Carla and Connie in gaining knowledge related to access of coworkers to specific areas. The review of existing badges is underway to ensure that they are compliant to the new system.
    • Executive Committee: Review and approval of continuation of management agreement with Mercy West. No suggested changes applied to the agreement and it remains in 'evergreen' status. Any changes are required to be submitted in writing 60 days prior to renewal date July 1, 2018.
    • Joint Conference Committee: Status report on census data related to influenza and state-wide statistics to date.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review of cost allocations over the next two year period in an effort to provide MTS services.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
    • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing approved by the Medical Staff at the last regularly schedued meeting.
  7. Administrative Report: Final work being completed to convert to Epic within the Rural Health Clinic. The facility is working through weekly "touch base" calls to ensure that all implementation standards are being met. The Epic software implementation should occur next week. The clinic staff are attending multiple meetings and training sessions that shoud be completed this week. All physicians and practitioners wil receive training on June 19th.
  8. New Business:Discuss certification of the Grower's Market building as a Red Cross site after implementation of emergency power capabilities.
  9. Unfinished Business:
  10. Old Business: None
  11. Unforeseen Business:
  12. Approval of Claims:
  13. Adjournment

 

 

 

Meeting of the Mercy Health Love County Board of Control will be held Thursday, May 24, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Building and Grounds Committee has completed the Stanley system and Infosys program in an effort to implement an ID badge/lock system on select areas of the hospital. The review includes all outside entries and secure storage areas. The committee reviewed the final summary of risks and vulnerabilities to data systems. Review status of advertisement on property held for the use of Love County Health Center and consider/take action on terminating any lease arrangements that would preclude the center from utilizing the existing I-35 corridor for its own avertising purposes.
    • Executive Committee: Discussion related to the implementation of Epic software systems in the Rural Health Clinic. Provision to bring additional specialists to the facility will be enhanced by providing Epic. Ratify and affirm Executive Committee Meeting held on May 1, 2018.
    • Joint Conference Committee: Status report on census data related to influenza and state-wide statistics to date.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review of cost allocations over the next two year period in an effort to provide MTS services.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
    • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. 
  7. Administrative Report: Final work being completed to convert to Epic within the Rural Health Clinic. The facility is working through weekly "touch base" calls to ensure that all implementation standards are being met. This action will provide us with the ability to bring additional specialists to the area. Review of external lockdown procedures complete and ID badged locks are in their final form of implementation. Final elements of work plan completed for security of all electronic health information systems. The final report is being generated concerning the recent community health needs assessment and this data will be shared with the Oklahoma State Department of Health in their efforts to support each community.
  8. New Business:Discuss certification of the Grower's Market building as a Red Cross site after implementation of emergency power capabilities.
  9. Unfinished Business:
  10. Old Business: None
  11. Unforeseen Business:
  12. Approval of Claims:
  13. Adjournment 

****

Meeting of the Mercy Health Love County Board of Control will be held Thursday, April 26, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Building and Grounds Committee has completed the Stanley system and Infosys program in an effort to implement an ID badge/lock system on select areas of the hospital. The review includes all outside entries and secure storage areas.
    • Executive Committee: Discussion related to the implementation of Epic software systems in the Rural Health Clinic. Provision to bring additional specialists to the facility will be enhanced by providing Epic.
    • Joint Conference Committee: Status report on census data related to influenza and state-wide statistics to date.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review of cost allocations over the next two year period in an effort to provide MTS services.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
    • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. 
  7. Administrative Report: Final work being completed to convert to Epic within the Rural Health Clinic. This action will provide us with the ability to bring additional specialists to the area. Review of external lockdown procedures complete and ID badged locks are in their final form of implementation. Negotiation is underway with Fairway Sign Company in an effort to glean more dollars from advertisement on Foundation property.
  8. New Business:None
  9. Unfinished Business:
  10. Old Business: None
  11. Unforeseen Business:
  12. Approval of Claims:
  13. Adjournment

 ***

Meeting of the Mercy Health Love County Board of Control will be held Thursday, January 26, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Building and Grounds Committee reviewed work developed to improve the condition of the parking lots. The work included cut-out of areas in need of repair, resurfacing with hot oil and striping designated parking areas. The work was performed on a weekend to prevent a problem with congestion and failure to complete the work. No safety issues were identified.
    • Executive Committee: Ratify and affirm 2018 meeting dates. Ratify and affirm Rays Physician appointments previously approved by the Medical Staff and Executive Committee.
    • Joint Conference Committee: Status report on number of influenza vaccinations currently available and immunization progress to date.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. 
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. Presentation of FY 2017 audit by Johnston and Bryant Accounting Firm. Discussion/take appropriate action.
    • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). 
  7. Administrative Report: Engagement of Navigant to complete a security analysis of all electronic systems within the hospital. Develop a management plan (recommendations) related to the review. Discuss the near completion of a new cabling and internal electronic files room by Infosys. Discuss the timeline for completion of new computers, screens, and printers based on an agreement with Mercy MTS after completion of cabling. Removal of copper and the implementation of fiber lines in the RHC to accommodate faster electronic service. Compliance 360 report concerning two coworkers. Ardmore and OKC diversion of patient due to flu.
  8. New Business:None
  9. Unfinished Business:
  10. Old Business: None
  11. Unforeseen Business:
  12. Approval of Claims:
  13. Adjournment

 

 ***

 

Meeting of the Mercy Health Love County Board of Control will be held Thursday, November 16, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Status of Building and Grounds Committee and its association to Safety and Security of the facility. Status of work being performed by InfoSys related to the development of new cabling and I.T. systems.
    • Executive Committee: 
    • Joint Conference Committee: Status report on number of influenza vaccinations currently available and immunization progress to date.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. 
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
    • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation. Board approval of credentialing approved by the Medical Staff at the last regular meeting.
  7. Administrative Report: Review remediation steps taken to isolate any future threat of e-PHI theft and/or PHI in paper form. Discuss steps taken to ensure all clients are offered protection and the engagement of Navigant to complete a high level e-PHI security analysis for the hospital and clinic. Report on recent review by a contracted entity (Navigant) to conuct a high level security analysis during a two-day visit performed on all systems. Discussion about reimbursement cuts through DHS and the potential loss of revenue for ADC and other service lines.
  8. New Business:None
  9. Unfinished Business:
  10. Old Business: None
  11. Unforeseen Business:
  12. Approval of Claims:
  13. Adjournment

 

 ***

 

Meeting of the Mercy Health Love County Board of Control will be held Thursday, October 26, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Status of Building and Grounds Committee and its association to Safety and Security of the facility. Report on new work being performed by InfoSys related to the development of new cabling and I.T. systems.
    • Executive Committee: 
    • Joint Conference Committee: Status report on number of influenza vaccinations currently available and immunization progress to date.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. 
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
    • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation. Board approval of credentialing approved by the Medical Staff, if any exist at the time of this meeting.
  7. Administrative Report: Report remediation steps taken to isolate any future threat of e-PHI theft and/or PHI in paper form. Discuss steps taken to ensure all clients are offered protection and the engagement of Navigant to complete a high level e-PHI security analysis for the hospital and clinic.
  8. New Business:None
  9. Unfinished Business:
  10. Old Business: None
  11. Unforeseen Business:
  12. Approval of Claims:
  13. Adjournment

 

 

 ****

Meeting of the Mercy Health Love County Board of Control will be held Thursday, August 24, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Status of a water well to beused for minimal irrigation.
    • Executive Committee: Ratify and affirm the Compliance Program Activity Report held for final approval due to a public forum held during last regularly scheduled meeting.
    • Joint Conference Committee: Status report on influenza vaccinations.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. 
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
    • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation. Ratify and affirm facility policies previusly approved by the Medical Staff at a regularly scheduled meeting: Dietary, Safety, Infection Control, Medical Records, Respiratory, Physcal/Occupational/Speech Therapy, Lab Manual, Nursing, Swing Bed, Radiology, Drug Room, Utilization Review, Performance Improvement, Stroke, and Ultraviolet. 
  7. Administrative Report: Status on contracting related to secondary segment of business.
  8. New Business:None
  9. Unfinished Business:
  10. Old Business: None
  11. Unforeseen Business:
  12. Approval of Claims:
  13. Adjournment

 

***


Meeting of the Mercy Health Love County Board of Control will be held Thursday, April 27, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Status report on the development of a vertical well to establish an irrigation program for Legacy Park.
    • Executive Committee: Report on strategic market initiatives for southern Oklahoma.
    • Joint Conference Committee: Recent conference information provided by the Love County Health Center Foundation, Inc.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. 
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
    • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation. Board review/approval of facility policies previously approved by the Medical Staff at the last regularly scheduled meeting: Dietary, Safety, Infection Control, Medical Records, Respiratory, Physical/Occupational/Speech Therapy, Lab Manual, Nursing, Swing Bed, Radiology, Drug Room, Utilization Review, Performance Improvement, Stroke, and Ultraviolet. 
  7. Administrative Report: Continuing a review of implications associated with reductions in corporate cost and the effect it places on revenue. Review of multiple House Bills affecting rural health practice and potential Medicaid funding. Review Compliance Program Activity Report 2016. Follow up on procedures related to any and all protected health information through all entities under the umbrella of Mercy Health Love County. Report on recent activities/exercises/drills associated with emergency preparedness.
  8. New Business:None
  9. Unfinished Business:Ratify and affirm Love County EMS Interlocal Cooperative Agreement.
  10. Old Business: None
  11. Unforeseen Business:
  12. Approval of Claims:
  13. Adjournment

 

Meeting of the Mercy Health Love County Board of Control will be held Thursday, February 23, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: No report.
    • Executive Committee: Report on southern market initiatives and North Texas service areas.
    • Joint Conference Committee: Status report on influenza vaccinations.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review information related to the 2016 Cost Report "as filed" status.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
  6. Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  7. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation. Board approval of the initial appointment of Teleradiology physician Dr. Thomas M. Pulling MD. Board approval of the reappointment of Telemedicine Neurology Dr. Darwin Ramirez-Abreu MD. Both were previously approved by the Medical Staff at the last regularly scheduled Staff meeting.
  8. Administrative Report: Review implications associated with reductions in corporate cost and the effect it places on reimbursement. Review of multiple House Bills affecting rural health practice and potential Medicaid funding.
  9. New Business:None
  10. Unfinished Business:None
  11. Old Business: None
  12. Unforeseen Business:
  13. Approval of Claims:
  14. Adjournment

 

 

  
Meeting of the Mercy Health Love County Board of Control will be held Thursday, January 26, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.
  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Status of water well to be used for minimal irrigation.  Report on final concrete work north of the new food pantry addition.
    • Executive Committee: Ratify and affirm the Board approval of the initial appointment of consulting Rays Physicians Janis Rosenfeld-Barbash, M.D. and Stephanie A. Reddick, M.D.
    • Joint Conference Committee: Status report on influenza vaccinations.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review information related to the 2016 Cost Report "as filed" status.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. Presentation of FY 2016 audit by Johnston and Bryant Accounting Firm. Discussion/take appropriate action. 
  6. Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  7. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation.
  8. Administrative Report: Review implications associated with reductions in corporate cost and the effect it places on reimbursement. We will be developing a work stream to assess the impact that this will have on our Cost Reports for 2017 and 2018. Report of strategic meetings and hospital district engagement.
  9. New Business: Status on contracting related to secondary segments of business. Acquisition of additional property to position Love County Health Center for future development.
  10. Unfinished Business: Ratify and affirm acceptance of a management agreement without change, between Mercy Health Love County and Mercy Health System of Oklahoma (West). Take appropriate action.
  11. Old Business: Finalize and approve officer appointments for Love County Health Center Board of Control.
  12. Unforeseen Business:
  13. Approval of Claims:
  14. Adjournment

 

 ***

 
Meeting of the Mercy Health Love County Board of Control will be held Thursday, December 15, 2016 at 6:00 p.m. in the Rural Health Clinic Conference Room.
  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Nothing to report.
    • Executive Committee: Ratify and affirm the Board approval of the initial appointment of consulting Rays Physicians Janis Rosenfeld-Barbash, M.D. and Stephanie A. Reddick, M.D.
    • Joint Conference Committee: Influenza vaccine has been received and vaccinations are near completion.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review information related to the 2016 Cost Report "as filed" status.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year.
  6. Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  7. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). 
  8. Administrative Report: Review implications associated with reductions in corporate cost and the effect it places on reimbursement. We will be developing a work stream to assess the impact that this will have on our Cost Reports for 2017 and 2018.
  9. New Business: Status on contracting related to secondary segments of business.
  10. Unfinished Business: Ratify and affirm acceptance of a management agreement without change, between Mercy Health Love County and Mercy Health System of Oklahoma (West). Take appropriate action.
  11. Old Business: Update on the development of a water well on hospital property to be used for minimal irrigation of the Legacy Park.
  12. Unforeseen Business:
  13. Approval of Claims:
  14. Adjournment
 
 
Meeting of the Mercy Health Love County Board of Control will be held Thursday, November 17, 2016 at 6:00 p.m. in the Rural Health Clinic Conference Room.
  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Nothing to report.
    • Executive Committee: Nothing to report.
    • Joint Conference Committee: Influenza vaccine has been received and vaccinations are near completion.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review information related to the 2016 Cost Report "as filed" status.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year.
  6. Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  7. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Board approval of the reappointment of Rays Physicians Janis Rosenfeld-Barbash, M.D. and Stephanie A. Reddick, M.D.
  8. Administrative Report: Review implications associated with reductions in corporate cost and the effect it places on reimbursement. We will be developing a work stream to assess the impact that this will have on our Cost Reports for 2017 and 2018.
  9. New Business: Status on contracting related to secondary segments of business.
  10. Unfinished Business: Ratify and affirm acceptance of a management agreement without change, between Mercy Health Love County and Mercy Health System of Oklahoma (West). Take appropriate action.
  11. Old Business: Update on the development of a water well on hospital property to be used for minimal irrigation of the Legacy Park.
  12. Unforeseen Business:
  13. Approval of Claims:
  14. Adjournment

 

 **

 
Meeting of the Mercy Health Love County Board of Control will be held Thursday, October 27, 2016 at 6:00 p.m. in the Rural Health Clinic Conference Room.
  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: No security measures are in force at this time due to completion of all major projects. The food pantry addition is complete less some concrete finishing work, and the maintenance building is near completion with some work remaining on the interior related to an office/restroom area. A septic line connection is nearly complete with the installation of a larger lift station to accommodate the food pantry and maintenance barn additions.
    • Executive Committee: Development of additinal OKFirst certified members through Mery Health Love County sponsorship. Emergency preparedness training for an emergency operations center and reporting methodologies.
    • Joint Conference Committee: Influenza vaccine has been received and vaccinations are near completion.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Concern about the failure of the OHCA to reimburse swing bed payments for Medicaid eligible clients.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year.
  6. Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  7. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Board approval of the reappointment of Rays Physician Anthony A. Terreri M.D. and the initial appointment of Rays Physician David W. Board M.D.
  8. Administrative Report: Review all sources of funding, initiate and complete all contracts related to secondary segments of business. Assist the Sheriff's department with the development of Search and Rescue operations. Develop a flood plain plan for newly acquired acreage.
  9. New Business: Review of a new segment of operational services to enhance the position of the health care facility over time. Approval of 2017 meeting dates.
  10. Unfinished Business: None
  11. Old Business: Update on the development of a water well on hospital property to be used for minimal irrigation of the Legacy Park.
  12. Unforeseen Business:
  13. Approval of Claims:
  14. Adjournment

 *****

 
Meeting of the Mercy Health Love County Board of Control will be held Thursday, September 22, 2016 at 6:00 p.m. in the Rural Health Clinic Conference Room.
  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Update on grounds security and the completion of the ED shelter. Completion of a Maintenance barn, and new construction of additional space for the Food Pantry.
    • Executive Committee: Review YTD accomplishments on the development of a County-wide Search and Rescue team for water rescue. Review of certification programs through the Department of the Interior for operators. Ratify and affirm the initial appointment of Dr. Joe Witten D.O. to Active Medical Staff. Ratify and affirm the reappointments of the following Telemedicine Neurologists: Dr. David Rempe M.D., Dr. Dustin Rosenhammer M.D., Dr. Kevin Mikawa M.D., Dr. William Logan M.D., Dr. Steve-Felix Belinga M.D., and Dr. Robert Scott Duff M.D. All initial and reappointments were previously approved by Medical Staff at the last regularly scheduled meeting.
    • Joint Conference Committee: Nothing to report.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to state budgeting of the Oklahoma Healthcare Authority, and the future of Supplemental Hospital Offset Payment Plan for rural hospitals. Review of crrent status of funding and concerns going into 2017.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year.
  6. Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  7. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s).
  8. Administrative Report: Review of Medicaid funding at its current level, and revisit of shortfalls in 2017. Survey readiness and actual suvey of Trauma and Stroke preparedness by the Oklahoma State Department of Health. Review of a plan of corrective action. Findings and recommendations noted without any related conditions of participation.
  9. New Business: Review of a new segment of operational services to enhance the position of the health care facility over time.
  10. Unfinished Business: None
  11. Old Business: Update on the development of a water well on hospital property to be used for minimal irrigation of the Legacy Park.
  12. Unforeseen Business:
  13. Approval of Claims:
  14. Adjournment

 

 

Meeting of the Mercy Health Love County Board of Control will be held Thursday, July 21, 2016 at 6:00 p.m. in the Rural Health Clinic Conference Room.

 

  1. CALL TO ORDER
  2. ROLL CALL
  3. OPENING PRAYER
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
    • Plant and Grounds Committee: Update on grounds security related to new construction and progrses on the placement of one additional safe room for patient, visitor, and co-worker protection.
    • Executive Committee: Report on OKFirst training programs and what certification will provide related to early warning management for the healthcare facilities. Ratify and affirm approval of the initial appointment of Ray's physician Dr. Janice W. Brooks MD and Dr. Craig Lastine MD. The reappointment of consulting radiologist Dr. Derek Howard DO, Tamra Morrow PA, Albert McLemonre PA, Tad Hall PA, Patricia Owens APRN, and Dr. Stephen Hutchins MD. Ratify and affirm approval of the Medical Staff Bylaws. All were previously approved by Medical Staff at the last regularly scheduled meeting.
    • Joint Conference Committee: Nothing to report.
    • Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to state budgeting of the Oklahoma Healthcare Authority, and the future of Supplemental Hospital Offset Payment Plan for rural hospitals.
    • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year.
  6. Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  7. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s).
  8. Administrative Report: Review of a proposed budget to hold Medicaid funding at its current level, although it is below the threshold desired. Information related to an "evergreen" process to continue the current management agreement with Mercy Health System Oklahoma and a discussion about changing the July Board Meeting to discuss end of year data for FYE 2016.
  9. New Business: None
  10. Unfinished Business: None
  11. Old Business: None
  12. Unforeseen Business:
  13. Approval of Claims:
  14. Adjournment

 

***
 
Meeting of the Love County Health Center, Board of Control will be held Thursday, February 20, 2014 at 6:00 p.m. in the Rural Health Clinic Conference Room.
 
  1. CALL TO ORDER 
  2. ROLL CALL 
  3. OPENING PRAYER 
  4. APPROVAL OF MINUTES 
  5. COMMITTEE REPORTS
 
  • Plant and Grounds Committee: Finalize signage and safety plans for the development of new construction for Emergency Services. 
  • Executive Committee:   Final placement of a Board Certified Family Medicine Physician subject to meeting credentialing requirements. 
  • Joint Conference Committee: Review of influenza coverage (vaccination compliance) for co-workers and volunteers. Review of safety and security measures to enhance overall facility operations during an emergency/insult that requires Incident Command activation. 
  • Budget Committee:   Review of operational statistics to date with a comparative to prior fiscal year. 
  • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
  • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee. 
  • Medical Staff: Discussion/action regarding utilization statistics for discharged patients and skilled care. Review of data from previous year and correlate findings. Re-appointment of Ray’s Physicians.  
  • Administrative Report:  Movement of operational standards to complement ambulatory care management at a higher level. Review of all ambulatory programs that will enhance and support services beyond a two year projection. Develop a community round table event and invite the President and Chief Operating Officer of Mercy and the Mercy West Communities’ President on April 1, 2014. 
  1. New Business:  Review of additional markets for ambulatory care. 
  2. Unfinished Business: ER development and contractual agreements with the Oklahoma Department of Human Services. 
  3. Old Business: None 
  4. Unforeseen Business:
  5. Approval of Claims: 
  6. Adjournment
 
*** 
 
Meeting of the Love County Health Center, Board of Control will be held Thursday, January 23, 2014 at 6:00 p.m. in the Rural Health Clinic Conference Room.
 
  1. CALL TO ORDER
  2. ROLL CALL 
  3. OPENING PRAYER 
  4. APPROVAL OF MINUTES
  5. COMMITTEE REPORTS
  • Plant and Grounds Committee: New ER construction and safety measures surrounding the movement of traffic during the construction period. Access point discussion related to essential services.
  • Executive Committee
  • Joint Conference Committee: Review of influenza coverage (vaccination compliance) for co-workers and volunteers. Review of safety and security measures to enhance overall facility operations during an emergency/insult that requires Incident Command activation.
  • Budget Committee:   Review of operational statistics to date with a comparative to prior fiscal year.
  • Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year.
  • Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
  • Medical Staff:  Re-appointment of Rays Physician. Review of all quality measures in place and actions taken
  • Administrative Report: Next steps for developing Adult Day Care Center and Family Services to a higher utilization level. Review of new programs that might enhance social services within Love County and provide support to the Department of Human Services. Continue to engage in programs to enhance ICD 10 implementation, which will serve to meet the established implementation guidelines established by federal authority.
  1. New Business:  Kathryn Abby - Board Formation
  2. Unfinished Business: None
  3. Old Business : None
  4. Unforeseen Business
  5. Approval of Claims
  6. Adjournment

 

***

Meeting of the Love County Health Center, Board of Control will be held Thursday, August 22, 2013 at 6:00 p.m. in the Rural Health Clinic Conference Room.

 

CALL TO ORDER

 

ROLL CALL

 

OPENING PRAYER

 

APPROVAL OF MINUTES

 

COMMITTEE REPORTS

Plant and Grounds Committee:  Review of new construction safety measures in place related to the Adult Day Care (ADC) Services building.  Review of future work and security measures for the grounds of the ADC. The facility engineering and I.T. department have developed a process for connecting cabling for existing telephone services and T-1 line communications capability to the ADC by underground boring.

 

Executive Committee:  None

 

Joint Conference Committee:  None

 

Budget Committee:   Review of operational statistics to date with a comparative to same period of the last fiscal year.

 

Financial Committee:   Review of operational and non-operational profit and loss for the period.  Review booking a reserve for Cost Report purposes for the fiscal year ending 6.30.14. Correlate current period to prior year period of operations.

 

Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.

 

Medical Staff:  Report of Medical Staff activities/actions for the period.

 

Administrative Report:  Review of future licensure for Critical Access Hospitals in America and the impact if licensure does not continue.  Review of advocacy in this area to date and the role we must play to ensure survivability of this type of licensure to ensure that reasonable cost reimbursement continues.  The board will be briefed on a discussion about the upcoming special election calling for a continuation of a 1% ten-year county-wide sales tax.  Review activities related to the development of a legacy park.

 

New Business:  Discussion and Action on Darlene Beardsley being removed from the General Fund Banking Account as a signer and the appointing of another board member to the account as a signer.

 

Unfinished Business:  Discussion related to the building of an additional 3,000 square foot emergency department to serve the needs of the community.  Discussion about the budgetary measures related to the Adult Day Services center and future direction. 

 

Old Business:  Discussion about the acquisition of property (5.53 acres) located due east of the Physical Therapy building and the development of a roadway and additional parking.

 

Unforeseen Business: 

 

Approval of Claims:

 

Adjournment

 

***

Meeting of the Love County Health Center Board of Control will be held thursday, April 25, 2013, at 6:00 p.m. in the Rural Health Clinic Conference Room. 

CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
COMMITTEE REPORTS

Plant and Grounds Committee:

Executive Committee:
Review of interoperable communications for Love County as an aid to enhance the health and safety of our community.
 
Joint Conference Committee: Review of physician coverage for Love County and the review of critical elements contained within the Community-wide Health Needs Assessment.

Budget Committee: Review of year-to-date revenue and non-revenue producing departments. Review prior year statistics and revenue for correlation.

Financial Committee: Year-to-date profit and loss and review of secondary segment of business revenue. Review of prior year revenues and expenses for correlation purposes.

Staff Reports: Safety Committee, Infection Control Committee, Quality Colntrol Committee, and Utilization Review Committee.

Administrative Reports: Review of system position year-to-date and the need to improve upon operational effectiveness and the addition of additional service programs. Review of the Community-wide health needs assessment and approval of this assessment by the board. Review of the top three findings and an action plan for implementing the identified service areas.
New Business: Medical Staff re-appointment of Edward S. Brewer, M.D.
Unfinished Business: Mercy Health Love County Community Health Needs Assessment. This will be an action item.
Unforeseen Business
Approval of Claims
Adjournment
 
 ****

 

Meeting of the Love County Health Center, Board of Control will be held Thursday, August 22, 2013 at 6:00 p.m. in the Rural Health Clinic Conference Room.
 
CALL TO ORDER
 
ROLL CALL
 
OPENING PRAYER
 
APPROVAL OF MINUTES
 
COMMITTEE REPORTS
Plant and Grounds Committee: Review of new construction safety measures in place related to the Adult Day Care (ADC) Services building. Review of future work and security measures for the grounds of the ADC. The facility engineering and I.T. department have developed a process for connecting cabling for existing telephone services and T-1 line communications capability to the ADC by underground boring.
 
Executive Committee: None
 
Joint Conference Committee:  None
 
Budget Committee:   Review of operational statistics to date with a comparative to same period of the last fiscal year.
 
Financial Committee:   Review of operational and non-operational profit and loss for the period. Review booking a reserve for Cost Report purposes for the fiscal year ending 6.30.14. Correlate current period to prior year period of operations.
 
Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
 
Medical Staff: Report of Medical Staff activities/actions for the period.
 
Administrative Report: Review of future licensure for Critical Access Hospitals in America and the impact if licensure does not continue. Review of advocacy in this area to date and the role we must play to ensure survivability of this type of licensure to ensure that reasonable cost reimbursement continues. The board will be briefed on a discussion about the upcoming special election calling for a continuation of a 1% ten-year county-wide sales tax. Review activities related to the development of a legacy park.
 
New Business:  Discussion and Action on Darlene Beardsley being removed from the General Fund Banking Account as a signer and the appointing of another board member to the account as a signer.
 
Unfinished Business: Discussion related to the building of an additional 3,000 square foot emergency department to serve the needs of the community. Discussion about the budgetary measures related to the Adult Day Services center and future direction. 
 
Old Business: Discussion about the acquisition of property (5.53 acres) located due east of the Physical Therapy building and the development of a roadway and additional parking.
 
Unforeseen Business: 
 
Approval of Claims:
 
Adjournment
  
***

 

Meeting of the Love County Health Center, Board of Control will be held Thursday, August 22, 2013 at 6:00 p.m. in the Rural Health Clinic Conference Room.
 
CALL TO ORDER
 
ROLL CALL
 
OPENING PRAYER
 
APPROVAL OF MINUTES
 
COMMITTEE REPORTS
Plant and Grounds Committee: Review of new construction safety measures in place related to the Adult Day Care (ADC) Services building. Review of future work and security measures for the grounds of the ADC. The facility engineering and I.T. department have developed a process for connecting cabling for existing telephone services and T-1 line communications capability to the ADC by underground boring.
 
Executive Committee: None
 
Joint Conference Committee:  None
 
Budget Committee:   Review of operational statistics to date with a comparative to same period of the last fiscal year.
 
Financial Committee:   Review of operational and non-operational profit and loss for the period. Review booking a reserve for Cost Report purposes for the fiscal year ending 6.30.14. Correlate current period to prior year period of operations.
 
Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
 
Medical Staff: Report of Medical Staff activities/actions for the period.
 
Administrative Report: Review of future licensure for Critical Access Hospitals in America and the impact if licensure does not continue. Review of advocacy in this area to date and the role we must play to ensure survivability of this type of licensure to ensure that reasonable cost reimbursement continues. The board will be briefed on a discussion about the upcoming special election calling for a continuation of a 1% ten-year county-wide sales tax. Review activities related to the development of a legacy park.
 
New Business:  Discussion and Action on Darlene Beardsley being removed from the General Fund Banking Account as a signer and the appointing of another board member to the account as a signer.
 
Unfinished Business: Discussion related to the building of an additional 3,000 square foot emergency department to serve the needs of the community. Discussion about the budgetary measures related to the Adult Day Services center and future direction. 
 
Old Business: Discussion about the acquisition of property (5.53 acres) located due east of the Physical Therapy building and the development of a roadway and additional parking.
 
Unforeseen Business: 
 
Approval of Claims:
 
Adjournment 

 

Meeting of the Love County Health Center, Board of Control will be held Thursday, September 26, 2013 at 6:00 p.m. in the Rural Health Clinic Conference Room.
 
CALL TO ORDER
 
ROLL CALL
 
OPENING PRAYER
 
APPROVAL OF MINUTES
 
COMMITTEE REPORTS
 
Plant and Grounds Committee: Safety measures in place during Adult Day Care Center rehabilitation program and entry points for the legacy park. Review of initial safety plans related to new Emergency Department construction.
 
Executive Committee: Review of P.A. applications and approvals from Medical Staff along with recommendations to Board.
 
Joint Conference Committee: Review of process for influenza vaccine coverage for 2013.  
 
Budget Committee:   Review of operational statistics to date with a comparative to same period of the last fiscal year.
 
Financial Committee: Review of operational profit and loss by department and prior year performance. 
 
Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
 
Medical Staff: Report of Medical Staff activities/actions for the period. Status related to Physician placement for 2013.
 
Administrative Report: Review of actions taken concerning the OIG report on Critical Access Hospitals, along with advocacy efforts by Mercy, and the response/support received from Congressman Cole related to same. 
 
New Business:  None                                           
 
Unfinished Business: Review of Meaningful Use criteria and the effects of meeting the appropriate year measures. Review of Texas Health Resources programs for cardiovascular services in north Texas and southern Oklahoma.
 
Old Business: Discussion related to Sales Tax initiative and public relations efforts supporting the request, along with brochures and other advertising events.
 
Unforeseen Business: 
 
Approval of Claims:
 
Adjournment
 
 
 
 
Meeting of the Love County Health Center, Board of Control will be held Thursday, March 28 2013 at 6:00 p.m. in the Rural Health Clinic Conference Room.
 
CALL TO ORDER
 
ROLL CALL
 
APPROVAL OF MINUTES
 
COMMITTEE REPORTS
Plant and Grounds Committee: Review of new clinic activities related to architectural revision and physical plant. Utility review of all easements for future construction purposes. Access points to Legacy Park and additional land acquisition.
 
 
Executive Committee: Review board actions from previous meeting.
 
Joint Conference Committee: Review of influenza statistics and movement toward acquiring a reserve of vaccine for next season.
 
 
Budget Committee: Year to date review of operational revenue and non-revenue producing departments. 
 
Financial Committee: Year to date review of operational and non-operational profit and loss for the period. Review fiscal year to date information and utilization statistics
 
 
Staff Reports: Safety Committee, Infection Control Committee, Quality Control Committee, and Utilization Review Committee.
 
Administrative Reports: Update on Mercy Branding and MHLC position within the system.
 
 
New Business: Review next steps for ED renovation to improve operational capabilities. Credential applications for approval.
 
Unfinished Business: Adult Day Care
 
Unforeseen Business
 
Approval of Claims
 
Adjournment
 
 

**** 

Meeting of the Love County Health Center, Board of Control will be held Thursday, January 24 2013 at 6:00 p.m. in the Rural Health Clinic Conference Room.
 
  1. CALL TO ORDER
  2. ROLL CALL
  3. APPROVAL OF MINUTES 
  4. COMMITTEE REPORTS
  • Plant and Grounds Committee: Review of potential construction events on the grounds east of the Rural Health Clinic, and safety measures to be considered. Review of property line east of the RHC parking lot as an entry way to the food pantry. 
  • Executive Committee: Review of executive committee action recently taken and seek to ratify and affirm said action by the full board during the January 24, 2013 regularly scheduled meeting. 
  • Joint Conference Committee: Review of influenza statistics in Oklahoma and the policies and procedures related to co-worker coverage. 
  • Budget Committee: Review of the financial statements year-to-date through all revenue producing departments. Review of non-operational income and expense.  
  • Financial Committee: Review of profit versus loss for the period. A review of operational statistics for the period will be reviewed along with a prior year review of statistics for correlational purposes. 
  1. Staff Reports: Safety Committee, Infection Control Committee, Quality Control Committee, and Utilization Review Committee.
  2. Administrative Reports: Presentation by Johnston and Bryant concerning the audit of the financial records of the Mercy Health Love County for the fiscal year ending 6.30.12. Review cost report data as submitted to the Centers for Medicare and Medicaid services. A review of meaningful use data related to an electronic health care record. 
  3. New Business: None. 
  4. Unfinished Business: 
  5. Unforeseen Business 
  6. Approval of Claims 
  7. Adjournment