Mercy Health/Love County Hospital and Clinic

 An emergency meeting of the Mercy Health Love County Board of Control will be held Thursday, October 24, 2024, at 12:00 p.m. at 100 Chuck Sewell Drive, Marietta, OK 73448.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. PUBLIC COMMENT ON AGENDA/NON-AGENDA ITEMS
5. CONSENT AGENDA
   A. Request approval and possible discussion of the Minutes of the September 26, 2024 special meeting.
   B. Request approval and possible discussion of September Financials.
   C. Request approval and finalize the Management Agreement with Mercy.
   D. Vote to elect Board Chairman, Vice-Chairman, and Secretary.
6. REPORTS
   A. Administrative report.
   B. Discuss FEMA status.
   C. Discuss the request for land/property adjacent to the nursing home.
   D. Discuss new board member addition.
7. EXECUTIVE SESSION -- Pursuant to Title 25 O.S. §307.B.1., the Board, upon recorded vote by a majority of a quorum of the members present, may hold an Executive Session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of any individual salaried public officer of employee.
   A. Discussion/Action -- Discuss and vote whether to enter Executive Session.
   B. Executive Session 
             a. Discuss Director of Nursing position.
   C. Discussion/Action - Vote to return to regular session.
   D. Possible vote related to items discussed in Executive Session.
8. Adjournment

***

A special meeting of the Mercy Health Love County Board of Control will be held Thursday, September 26, 2024, at 12:p.m. at 4734 US Hwu 77, Marietta, OK 73448.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. PUBLIC COMMENT ON AGENDA/NON-AGENDA ITEMS
5. CONSENT AGENDA
   A. Request approval and possible discussion of the Minutes of the July 25, 2024, Special meeting.
   B. Request approval and possible discussion of the June and August Financials.
6. ACTION AGENDA
   A. To ratify and affirm credentialing approved by the Medical Staff at the last regularly scheduled meeting.
   B.  Request approval and possible discussion of the sale of the large Kubota tractor.
7. REPORTS
   A. Administrative Report
   B. Hospital and Clinic Operations
   E. FEMA and RFP2
8. Adjournment

A regular meeting of the Mercy Health Love County Board of Control will be held Tuesday, November 22, 2022, at 10:00 a.m. in the Physical Therapy Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. PUBLIC COMMENT ON AGENDA/NON-AGENDA ITEMS
5. CONSENT AGENDA
   A. Request approval of 2023 Board of Control Meeting dates.
6. ACTION AGENDA
   A. To ratify and affirm credentialing approved by the Medical Staff at the executive meeting held November 15, 2022. 
   B.  Request approval of Resolution for Sales Tax Election.
   C.  Request approval or denial of Attorney Demand Letter.
7. REPORTS
   A. Administrative Report
   B. Discuss physician recruitment
   E. Discuss land holdings
8. Adjournment

 **

A special meeting of the Mercy Health Love County Board of Control will be held Thursday, September 29, 2022, at 12:00 p.m. in the Physical Therapy Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. PUBLIC COMMENT ON AGENDA/NON-AGENDA ITEMS
5. CONSENT AGENDA
   A. Request approval and possible discussion of the Minutes of the June 23 regular meeting, August 5 special meeting, and August 19 special meeting. 
   B. Request approval and possible discussion of the June, July, and August 2022 Financials.
   C. Request approval and finalize the Management Agreement with Mercy.
6. ACTION AGENDA
   A. To ratify and affirm credentialing approved by the Medical Staff at the last regularly scheduled meeting.
7. REPORTS
   A. Administrative Report
   B. Discuss current legal matters
   C. Annual performance evaluation
   D. Discuss physician recruitment
   E. Discuss land holdings
   F. Discuss Falconhead property
   G. Discuss Eide Bailly board planning communication letter Dated 08.08.22.
8. Adjournment

  ***

 A regularly-Scheduled meeting of the Mercy Health Love County Board of Control will be held Thursday, June 23, 2022, at 12:00 p.m. in the Physical Therapy Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. PUBLIC COMMENT ON AGENDA/NON-AGENDA ITEMS
5. CONSENT AGENDA
   A. Request approval and possible discussion of the Minutes of the May 26, 2022 regular meeting. 
   B. Request approval and possible discussion of the May 2022 Financials.
   C. Request approval and possible discussion of the Management Agreement with Mercy.
6. ACTION AGENDA
   A. To ratify and affirm credentialing approved by the Medical Staff at the last regularly scheduled meeting.
7. REPORTS
   A. Administrative Report
   B. Discuss current legal matters
   C. Discuss current staffing issues
8. NEW BUSINESS, if needed. "New business" is defined by 25 O.S.§ 311. A.9  as "any matter not known about, or which could not have been reasonably foreseen prior to the time of posting" the agenda.
9. Adjournment

***

A regularly-Scheduled meeting of the Mercy Health Love County Board of Control will be held Thursday, March 24, 2022, at 12:00 p.m. in the Physical Therapy Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. PUBLIC COMMENT ON AGENDA/NON-AGENDA ITEMS
5. CONSENT AGENDA
   A. Request approval and possible discussion of the Minutes of the January 27, 2022 regular meeting. 
   B. Request approval and possible discussion of the January and February 2022 Financials.
6. ACTION AGENDA
   A. To ratify and affirm executive committee's approval of med staff. 
   B. To ratify and affirm credentialing approved by the Medical Staff at the last regularly scheduled meeting.
7. REPORTS
   A. ADC Vans
   B. Physician Staffing
   C. Administrative Report
8. EXECUTIVE SESSION -- Pursuant to Title 25 O.S. § 307.B.1., the Board, upon recorded vote by a majority of a quorum of the members present, may hold an Executive Session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee.
   A. DISCUSSION/ACTION - Discuss and Vote Whether to Enter Executive Session.
   B. EXECUTIVE SESSION 
       a. Discuss current legal matters.
   C. DISCUSSION/ACTION - Vote to return to regular session.
   D Possible vote related to items discussed in Executive Session.
9. NEW BUSINESS, if needed. "New business" is defined by 25 O.S.§ 311. A.9  as "any matter not known about, or which could not have been reasonably foreseen prior to the time of posting" the agenda.
10. Adjournment

 ***

A regularly-Scheduled meeting of the Mercy Health Love County Board of Control will be held Thursday, January 27, 2022 at 12:00 p.m. in the Physical Therapy Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. PUBLIC COMMENT ON AGENDA/NON-AGENDA ITEMS
5. CONSENT AGENDA
   A. Request approval and possible discussion of the Minutes of the October 28, 2021 regular meeting, November 4, 2021 special meeting, November 15, 2021 special meeting, and December 7,
       2021 special meeting. 
   B. Request approval and possible discussion of the October, November, and December 2021 Financials.
6. ACTION AGENDA
   A. To ratify and affirm executive committee's approval of med staff. 
   B. To ratify and affirm credentialing approved by the Medical Staff at the last regularly scheduled meeting.
   C. To approve the blood infusion policy.
7. REPORTS
   A. Eide Bailly FY2021 Audit Presentation
   B. 50th Anniversary of Mercy Health Love County
   C. CEOX2Tour of Hospital
   D. ADC Vans
   E. Administrative Report
8. NEW BUSINESS, if needed. "New business" is defined by 25 O.S.§ 311. A.9  as "any matter not known about, or which could not have been reasonably foreseen prior to the time of posting" the agenda.
9. Adjournment

*** 

A regularly-Scheduled meeting of the Mercy Health Love County Board of Control will be held Thursday, October 28, 2021, at 6:00 p.m. in the Physical Therapy Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. PUBLIC COMMENT ON AGENDA/NON-AGENDA ITEMS
5. CONSENT AGENDA
   A. Request approval and possible discussion of the Minutes of the September 23, 2021 regular meeting.
   B. Request approval and possible discussion of the September 2021 Financials.
6. ACTION AGENDA
   A. To ratify and affirm executive committee's approval of med staff. 
7. REPORTS
   A. Reese Associates Project
   B. 50th Anniversary of Mercy Health/Love County
   C. ADC Operations
   D. Administrative Report
8. EXECUTIVE SESSION - Pursuant to Title 25O.S. § 307. B.1, the Board, upon recorded vote by a majority of a quorum of the members present, may hold an Executive Sessions for the purpose of of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee.
        A. DISCUSSION/ACTION  - Discuss and Vote Whether to Enter Executive Session
        B. EXECUTIVE SESSION
        1. Discuss medical staffing matters related to Dr. Joe Witten, D.O.
        C. DISCUSSION/ACTION - Vote to return to regular session.
        D. Possible vote related to items discussed in Executive Session.
9. NEW BUSINESS, if needed. "New business" is defined by 25 O.S.§ 311. A.9  as "any matter not known about, or which could not have been reasonably foreseen prior to the time of posting" the agenda.
10. Adjournment

 ***

 Meeting of the Mercy Health Love County Board of Control will be held Thursday, September 23, 2021, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. PUBLIC COMMENT ON AGENDA/NON-AGENDA ITEMS
5. CONSENT AGENDA
   A. Request approval and possible discussion of the Minutes of the July 22nd, 2021, regular meeting, and the Minutes of the August 26th, 2021, special meeting.
   B. Request approval and possible discussion of the August and September 2021 Financials.
6. ACTION AGENDA
   A. To ratify and affirm executive committee's approval of med staff. 
7. REPORTS
   A. Eide Bailey Audit Letter
   B. Reese Associates Project
   C. 50th Anniversary of Mercy Health/Love County
   D. Administrative Reports
8. NEW BUSINESS, if needed. "New business" is defined by 25 O.S. § 311. A.9 as "any matter not known about, or which could not have been reasonably foreseen prior to the time of posting" the agenda.
9. Adjournment

*

Meeting of the Mercy Health Love County Board of Control will be held Thursday, July 22, 2021, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues to evaluate all safety measures. The COVID-19 team has relaxed visitation policies, and speciifc guidance has been adopted and provided to visitors of patients.
• Executive Committee: 
• Joint Conference Committee: COVID-19 and influenza surveillance continues, along with facility vaccination efforts as a registered CDC site. New guidance and approvals were received to provide COVID 19 vaccines to adolescents within a specific age group.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. Review of all advanced payments, grants and other sources of revenue gleaned through the CARES Act and other government programs. Provide detailed financial information related to amounts and sources to Board. Cost report payment due to CMS.
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing previously approved by the Medical Staff. The Chief of Staff will comment on any quality, safety, or Infection Control measures/concerns (minutes from respective committees attached).
7. Administrative Report: The facility continues to manage various meetings with the Oklahoma State Department of Health, Oklahoma Hospital Association, and Mercy. All financial resources from granting agencies are onitored daily and a high level of accountability continues. The facility continues to provide Pfizer, Moderna and Johnson and Johnson vaccines. The Mercy system is recovering from the impact of COVID and we are projecting a positive bottom line, which will help fund capital programs/projects in the coming fiscal year. Review/take action on the management agreement. Review annual performance evaluation.
8. New Business: 
9. Unfinished Business: 
10. Old Business: 
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

***

Meeting of the Mercy Health Love County Board of Control will be held Thursday, May 27, 2021, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues to evaluate all safety measures. The COVID-19 team has relaxed visitation policies, and speciifc guidance has been adopted and provided to visitors of patients.
• Executive Committee: 
• Joint Conference Committee: COVID-19 and influenza surveillance continues, along with facility vaccination efforts as a registered CDC site. New guidance and approvals were received to provide COVID 19 vaccines to adolescents within a specific age group.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. Review of all advanced payments, grants and other sources of revenue gleaned through the CARES Act and other government programs. Provide detailed financial information related to amounts and sources to Board.
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing previously approved by the Medical Staff. The Chief of Staff will comment on any quality, safety, or Infection Control measures/concerns (minutes from respective committees attached).
7. Administrative Report: The facility continues to manage various meetings with the Oklahoma State Department of Health, Oklahoma Hospital Association, and Mercy. The facility has been participating with Southwest Region 3 during the pandemic to confirm bed availability for COVID-19 patients. All financial resources from granting agencies are monitored daily and a high level of accountablity continues. CMS advance payment settlements have been made and we are currently working with CMS to stop any withholds. The facility continues to provide Pfizer, Moderna and Johnson and Johnson vaccines. The Mercy system is recovering from the impact of COVID and we are projecting a positive bottom line, which will help fund capital programs/projects in the coming fiscal year.
8. New Business: Where the Board of Control recognizes that the current Aministrator, Richard Barker, FACHE, has elected to retire as the administrator June 11, 2021, it has necessitated immediate Board action. The Board, through previous review, has determined unanimously to select, aong with the approval of Darryle Voss, FACHE, and President of Mercy Hospital Ardmore the placement of Wesley Scott Callender, MBA, CPA, as the interim Administrator. This placement becomes effective as of this date after discussion and appropriate action has been taken.
   
   Per the affirmative action taken above related to the interim placement of Wesley Scott Callender as Administrator, it becomes necessary to discuss and take action on all financial accounts held by the Love County Health Center, DBA Mercy Health/Love County. The Board authorizes a change in signatories for said accounts from Richard Barker, CEO, to Wesley Sctt Callender, Interim CEO, as well as currently assigned Board members effective June 2, 2021.
9. Unfinished Business: 
10. Old Business: 
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment   

 Meeting of the Mercy Health Love County Board of Control will be held Thursday, March 25, 2021, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues to evaluate all safety measures. The COVID-19 team has relaxed visitation policies, and speciic guidance has been adopted and provided to visitors of patients.
• Executive Committee: 
• Joint Conference Committee: Status of COVID-19 and influenza surveillance continues, along with facility vaccination efforts as a registered CDC site. 
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. Review of all advanced payments, grants and other sources of revenue gleaned through the CARES Act and other government programs. Provide detailed financial information related to amounts and sources to Board.
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing previously approved by the Medical Staff. The Chief of Staff will comment on any quality, safety, or Infection Control measures/concerns (minutes from respective committees attached).
7. Administrative Report: The facility continues to manage multiple meetings per week with the Oklahoma State Department of Health, Oklahoma Hospital Association, and Mercy. The facility has been participating with Southwest Region 3 during the pandemic to confirm bed availability for COVID-19 patients. All financial resources from granting agencies are monitored daily and a high level of accountablity continues. All CMS advance payents have been reserved and are available for return to CMS based on the recoupment schedule that has been published by the federal government. The facility continues to provide Pfizer, Moderna and Johnson and Johnson vaccines. The Mercy system is recovering from the impact of COVID and we are projecting a positive bottom line, which will help fund capital programs/projects in the coming fiscal year.
8. New Business: Provide information related to succession planning and outsourcing the annual audit to Eide Bailey accounting, since the retirement of Pete Johnston with Johnston and Johnston accounting services.
9. Unfinished Business: 
10. Old Business: 
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

 Meeting of the Mercy Health Love County Board of Control will be held Thursday 22, January 2021, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues to evaluate all safety measures. The COVID-19 team has reviewed additional policies related to end of life concerns, and the need to amend visitation for hospice-specific clients. This was completed as a team effort. New measures were applied to the radiology department to enhance door lock security.
• Executive Committee: 
• Joint Conference Committee: Status of COVID-19 impact for Love County and surrounding communities. Status of co-workers and their presentation to clients under the CC guidance associated with best practices when interacting with persons under suspicion for coronavirus. Guide efforts to prepare for additional clients and visitors during the fall and winter months of 2020-2021. Begin review of influenza vaccine availability and brief board on the status of COVID-19 vaccine development.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review and approval of the Annual Program Evaluation.
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. Review of all advanced payments, grants and other sources of revenue gleaned through the CARES Act and other government programs. Provide detailed financial information related to amounts and sources to Board.
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing approved by the Medical Staff at the last regularly schedule meeting. The Chief of Staff will comment on any quality, safety, or Infection Control measures/concerns (minutes from respective committees attached).
7. Administrative Report: The facility continues to manage multiple meetings per week with the Oklahoma State Department of Health, Oklahoma Hospital Association, and Mercy. The COVID team has been reviewing final preparations to begin accepting patients from Ardmore should that facility have a need to clear beds for acute COVID patients. The dialogue involves taking COVID patients that have finished Remdisivir and/or plasma administration. The cases MHLC will manage involve late stay patients that are clear of the therapy mentioned above and are not ventilator candidates. The hospital has designated A wing as a COVID wing, and B wing will house future influenza A/B adminissions as well as community acquired pneumonia and other cases. All rooms are equipped with HEPA filtration for air cleaning to assist us in this endeavor. All clinical co-workers and others involved in patient care have training in the proper use of all safety measures we have in place related to personal protective equipment.
8. New Business: None.
9. Unfinished Business: 
10. Old Business: 
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

Meeting of the Mercy Health Love County Board of Control will be held Thursday, July 23, 2020, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues to evaluate all safety measures. Due to the pandemic and the requirement for a high level of security and screening, perimeter door badge readers were changed on March 17, 2020 to card only access, except the main entrance, which will be open from 8 a.m. to 6 p.m. and secured by coworkers who will grant or deny access based on CDC screening criteria. The COVID-19 team has reviewed additional policies related to end of life concerns, and the need to amend visitation for hospice specific clients. This was completed as a team effort. New measures were applied to the radiology department to enhance door lock security.
• Executive Committee: Continue review of cost allocation for FYE June 30, 2019 and strategy for FYE 2020 related to the effects of the pandemic. Provide emergency measures to meet operational demands and seek affirmation and ratification of actions taken if any. Review and approval of continuation of management agreement between Love County Health Center DBA Mercy Health Love County and Mercy with the effective renewal date of July 1, 2020. Ratify and affirm the Love County EMS Interlocal Cooperative Agreement.
• Joint Conference Committee: Status of COVID-19 impact for Love County and surrounding communities. Status of co-workers and their presentation to clients under the CC guidance associated with best practices when interacting with persons under suspicion for coronavirus. Guide efforts to prepare for additional clients and visitors during the fall and winter months of 2020-2021. Begin revuew of influenza vaccine availability and brief board on the status of COVID-19 vaccine development.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review and approval of the Annual Program Evaluation.
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. Review of all advanced payments, grants and other sources of revenue gleaned through the CARES Act and other government programs. Provide detailed financial information related to amounts and sources to Board.
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing approved by the Medical Staff at the last regularly schedule meeting. The Chief of Staff will comment on any quality, safety, or Infection Control measures/concerns (minutes from respective committees attached).
7. Administrative Report: The facility continues to review operational items that will help with providing an "ongoing concern" status of Mercy Health Love County. The pandemic has created an operational deficit, and losses incurred for June 2020 were substantial. Details of the YTD positioning of Mercy Health Love County are presented in the financial statement of operations, along with utilization review statistics.
8. New Business: None.
9. Unfinished Business: Review of future Management agreements and/or other relationships with Mercy beyond the year 2020.
10. Old Business: 
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

Meeting of the Mercy Health Love County Board of Control will be held Thursday, June 26, 2020, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues to evaluate all safety measures. Due to the pandemic and the requirement for a high level of security and screening, perimeter door badge readers were changed on March 17, 2020 to card only access, except the main entrance, which will be open from 8 a.m. to 6 p.m. and secured by coworkers who will grant or deny access based on CDC screening criteria. The COVID-19 team has reviewed additional policies related to en of life concerns, and the need to amend visitation for hospice specific clients. This was completed as a team effort.
• Executive Committee: Continue review of cost allocation for FYE June 30, 2019 and strategy for FYE 2020 related to the effects of the pandemic. Provide emergency measures to meet operational demands and seek affirmation and ratification of actions taken if any.
• Joint Conference Committee: Status of coworkers and their presentation to clients under the CDC guidance associated with best practices when interacting with persons under suspicion for coronavirus. Guide efforts to prepare for additional clients and visitors during the fall and winter months of 2020-2021.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. Review of all advanced payments, grants and other sources of revenue gleaned through the CARES Act and other government programs. Provide detailed financial information related to amounts and sources to Board.
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing approved by the Medical Staff at the last regularly schedule meeting. The Chief of Staff will comment on any quality, safety, or Infection Control measures/concerns (minutes from respective committees attached).
7. Administrative Report: The facility continues to review operational items that will help with sustainability. The allocation of costs has provided the facility with the means to satisfy certain administrative fees that have accrued. The fairness in allocating an appropriate amount of cost has created a positive event. The facility has taken advantage of all advanced Medicare payments, grants from governmental and trade association entities, and reserved a considerable amount of funds to help the hospital survive during these difficult times. The leadership continues to review all grants available to us. The facility continues its efforts to suspend ADC activity, and manage staff from PTO use, attrition, and other means. All agency uses and overtime has been suspended as well. A workforce reduction plan has been reviewed and has not been implemented at this time.
8. New Business: None.
9. Unfinished Business: Review of future Management agreements and/or other relationships with Mercy beyond the year 2020.
10. Old Business: 
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

  ***

Meeting of the Mercy Health Love County Board of Control will be held Thursday, January 23, 2020, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues to evaluate all safety measures. The committee has authorized the placement and/or replacement of surveillance cameras.
• Executive Committee: Review of cost allocation for FYE June 30, 2019 and strategy for FYE 2020 related to Management Agreement.
• Joint Conference Committee: Status of influenza impact for Love County and surrounding communities. Surveilance of other viral disease concerns.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing approved by the Medical Staff at the last regularly schedule meeting. The Chief of Staff will comment on any quality, safety, or Infection Control measures/concerns (minutes from respective committees attached).
7. Administrative Report: The facility continues to review operational items that will help with sustainability. There remains a concern on pre-authorization events with payor as well as receiving a fair reimbursement percentage based on reasonable cost. The facility recently received interim payments from Novitas for swing bed, acute care and Rural Health Clinic. 
8. New Business: 
9. Unfinished Business:
10. Old Business: 
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

Meeting of the Mercy Health Love County Board of Control will be held Thursday, September 26, 2019, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues to evaluate all safety measures. The committee has authorized the placement and/or replacement of surveillance cameras.
• Executive Committee: Mercy has prompted the facility (Mercy Health Love County) to review accrued but unpaid fees related to allocated cost from 2015 forward. After executive review and transmittal of a response letter the same is included for discussion and Board affirmation. A follow-up to this concern is indicative of the fees in question not being reserved. We are awaiting future correspondence on this matter.
• Joint Conference Committee: Preparation for the influenza season, and the availability of vaccine. A vaccination date will be published within two weeks.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. The Chief of Staff will comment on any quality, safety, or Infection Control measures/concerns (minutes from respective committees attached).
7. Administrative Report: The facility continues to review operational items that will help with sustainability. The system continues to engage in cost reductions and revenue enhancements. Our facility is not unlike any other facility when dealing with payors and their reluctance to pre-quality and/or authorize payment for patient care. It is certainly a challenge dealing with all managed care entities and ensuring fair reimbursement. We continue to press our legislators and Governor to expand Medicaid. The expansion of Medicaid is not well received; therefore, we are supporting a grassroots effort the bring the question of expansion before the people of Oklahoma. A signature drive is underway throughout all counties in Oklahoma to glean enough signatures to create a ballot proposition.
8. New Business: 
9. Unfinished Business:
10. Old Business: 
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

Meeting of the Mercy Health Love County Board of Control will be held Thursday, January July 25, 2019, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues to evaluate all safety measures. The committee has responsibility for all surveillance systems in place and have approved the placement of additional cameras and replacement of devices that are fully depreciated.
• Executive Committee: Review and approval of continuation of management agreement between Love County Health Center d/b/a Mercy Health Love County and Mercy. The effective renewal date of July 1, 2019, did not solicit any comments from either party indicating any new or suggested changes to the agreement. Mercy has prompted the facility (Mercy Health Love County) to review accrued but unpaid fees related to allocated cost from 2015 forward. After executive review and transmittal of a response letter the same is included for discussion and Board affirmation.
• Joint Conference Committee: Approval of all policies and procedures, plans, and manuals covering operation of the hospital and clinic.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. The finance committee finalized all budget items for FYE 2019.
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. The Chief of Staff will comment on any quality, safety, or Infection Control measures/concerns (minutes from respective committees attached).
7. Administrative Report: The facility continues to review operational items that will help with sustainability. The system has recently undergone a reduction in workforce of approximately 1%. There is a secondary reduction that involves a higher tier of co-workers that is being considered at a lesser number. Mercy has requested a review and action on accrued but unpaid fees from 2015 forward related to "certain administrative fees" that were considered when Mercy calculated allocations based on cost and services. Discussion/take appropriate action on the executive committee review of administrative fees and a letter presented to Mercy based on our contracted accounting service through Johnston and Bryant accountants.
8. New Business: 
9. Unfinished Business:Discussion of accrued but unpaid fees related to the management and operation of Love County Health Center dating to FY 2015 forward. Accrued fees are based on a corporate allocation of costs assigned to Love County Health Center pro rata. Discussion of Appendix A (attached) depicting these fees.
10. Old Business: 
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

Meeting of the Mercy Health Love County Board of Control will be held Thursday, January 24, 2019, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues with review of security initiatives. The committee is also reviewing winter service programs of the grounds and acquisition of new property.
• Executive Committee: Ratify and affirm Executive Committee's approval of the 2019 Board of Control meeting dates. Ratify and affirm the Executive Committee's appointments to Medical Staff.
• Joint Conference Committee: Nothng to report.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. A review of cost allocations over the next two year period will continue as an initiative to cover MTS services. Track budgetary measures for FYE June 30, 2019.
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. The finance committee finalized all budget items for FYE 2019.
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing approved by the Medical Staff at the last regularly schedued meeting. Chief of Staff comments on any quality, safety, or Infection Control measures/concerns.
7. Administrative Report: The RHC staff continues to manage the implementation of Epic and streamline billing and accounts receivable. Enterprise reporting standards are improving. A recent unannounced facility survey was conducted by the Oklahoma State Department of Health Four surveyors conducted a three day survey beginning January 15 and ending January 17, 2019. We will receive a comprehensive Plan of Corrective Action document within 10-14 days outlining their findings, recommendations, and/or a Condition of Participation, if one exists. We are not sure what the level of findings will be, but are confidenct all findings have been corrected, or will be corrected within ten days of receipt of their document. This was the first survey in seven years, so we are apreciative of the survey and the learning curve presented. We did not inform Mercy Oklahma of the survey, and we will be conducting two teaching events for Arbuckle Community Hospital and Mercy Healdton Hospital this week. We are also awaiting the signing of a settlement document with the sellers of the Memorial Road property and shoud have a decision on this purchase at time of board.
8. New Business: Declare Komatsu Forklift and Haulette/Biljax trailer mounted boom surplus: to be used as trade in on new capital equipment. Declare Ipad previously issued to Clance Hallum, surplus. Johnston and Bryant will present the 2018 Audit Report to the Board. Discussion and take appropriate action. Mercy Oklahoma will be providing a Board retreat in April. A handout is being made available to the Board.
9. Unfinished Business:
10. Old Business: Declare disposed clinic inventory as surplus.
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

Meeting of the Mercy Health Love County Board of Control will be held Thursday, September 27, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues working with co-workers on badge access. The implementation and ongoing use of this system has been well received and provides a very high level of security. The hospital has started legionella water testing in several areas of the facility.
• Executive Committee: Ratify and affirm Executive Committee's reappointment of Dr. Joe A. Witten, D.O.
• Joint Conference Committee: Nothng to report.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. A review of cost allocations over the next two year period will continue as an initiative to cover MTS services.
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing approved by the Medical Staff at the last regularly schedued meeting.
7. Administrative Report: Conversion of the RHC to Epic is complete and the facility is working through weekly "touch base" calls to ensure that all implementation standards are being met. The water filling stations are ongoing and under further review.
8. New Business: None
9. Unfinished Business:
10. Old Business: Declare disposed clinic inventory as surplus.
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

Meeting of the Mercy Health Love County Board of Control will be held Thursday, July 26, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee continues working with co-workers on badge access. The implementation and ongoing use of this system has been well received and provides a very high level of security. 
• Executive Committee: Management Agreement has been finalized and continues with no changes.
• Joint Conference Committee: Nothng to report.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. A review of cost allocations over the next two year period will continue as an initiative to cover MTS services.
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing approved by the Medical Staff at the last regularly schedued meeting.
7. Administrative Report: Conversion of the RHC to Epic is complete and the facility is working through weekly "touch base" calls to ensure that all implementation standards are being met. Board formation this month is to include a review of the new water initiative that will assist us in eliminating plastic at a very high leve,  along with the placement of water filling stations in two locations. A report on the January through June compliance program activity is also submitted for review and any appropriate action.
8. New Business: Review financial deducations and its impact to operations.
9. Unfinished Business:
10. Old Business: None
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

 ***

Meeting of the Mercy Health Love County Board of Control will be held Thursday, June 21, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee has endorsed training related to badge/lock implementation. An Ardmore trainer will assist Carla and Connie in gaining knowledge related to access of coworkers to specific areas. The review of existing badges is underway to ensure that they are compliant to the new system.
• Executive Committee: Review and approval of continuation of management agreement with Mercy West. No suggested changes applied to the agreement and it remains in 'evergreen' status. Any changes are required to be submitted in writing 60 days prior to renewal date July 1, 2018.
• Joint Conference Committee: Status report on census data related to influenza and state-wide statistics to date.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review of cost allocations over the next two year period in an effort to provide MTS services.
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. Board approval of credentialing approved by the Medical Staff at the last regularly schedued meeting.
7. Administrative Report: Final work being completed to convert to Epic within the Rural Health Clinic. The facility is working through weekly "touch base" calls to ensure that all implementation standards are being met. The Epic software implementation should occur next week. The clinic staff are attending multiple meetings and training sessions that shoud be completed this week. All physicians and practitioners wil receive training on June 19th.
8. New Business:Discuss certification of the Grower's Market building as a Red Cross site after implementation of emergency power capabilities.
9. Unfinished Business:
10. Old Business: None
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

Meeting of the Mercy Health Love County Board of Control will be held Thursday, May 24, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee has completed the Stanley system and Infosys program in an effort to implement an ID badge/lock system on select areas of the hospital. The review includes all outside entries and secure storage areas. The committee reviewed the final summary of risks and vulnerabilities to data systems. Review status of advertisement on property held for the use of Love County Health Center and consider/take action on terminating any lease arrangements that would preclude the center from utilizing the existing I-35 corridor for its own avertising purposes.
• Executive Committee: Discussion related to the implementation of Epic software systems in the Rural Health Clinic. Provision to bring additional specialists to the facility will be enhanced by providing Epic. Ratify and affirm Executive Committee Meeting held on May 1, 2018.
• Joint Conference Committee: Status report on census data related to influenza and state-wide statistics to date.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review of cost allocations over the next two year period in an effort to provide MTS services.
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. 
7. Administrative Report: Final work being completed to convert to Epic within the Rural Health Clinic. The facility is working through weekly "touch base" calls to ensure that all implementation standards are being met. This action will provide us with the ability to bring additional specialists to the area. Review of external lockdown procedures complete and ID badged locks are in their final form of implementation. Final elements of work plan completed for security of all electronic health information systems. The final report is being generated concerning the recent community health needs assessment and this data will be shared with the Oklahoma State Department of Health in their efforts to support each community.
8. New Business:Discuss certification of the Grower's Market building as a Red Cross site after implementation of emergency power capabilities.
9. Unfinished Business:
10. Old Business: None
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment 

****

Meeting of the Mercy Health Love County Board of Control will be held Thursday, April 26, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee has completed the Stanley system and Infosys program in an effort to implement an ID badge/lock system on select areas of the hospital. The review includes all outside entries and secure storage areas.
• Executive Committee: Discussion related to the implementation of Epic software systems in the Rural Health Clinic. Provision to bring additional specialists to the facility will be enhanced by providing Epic.
• Joint Conference Committee: Status report on census data related to influenza and state-wide statistics to date.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review of cost allocations over the next two year period in an effort to provide MTS services.
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s) and policies and procedures. 
7. Administrative Report: Final work being completed to convert to Epic within the Rural Health Clinic. This action will provide us with the ability to bring additional specialists to the area. Review of external lockdown procedures complete and ID badged locks are in their final form of implementation. Negotiation is underway with Fairway Sign Company in an effort to glean more dollars from advertisement on Foundation property.
8. New Business:None
9. Unfinished Business:
10. Old Business: None
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

 ***

Meeting of the Mercy Health Love County Board of Control will be held Thursday, January 26, 2018, at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Building and Grounds Committee reviewed work developed to improve the condition of the parking lots. The work included cut-out of areas in need of repair, resurfacing with hot oil and striping designated parking areas. The work was performed on a weekend to prevent a problem with congestion and failure to complete the work. No safety issues were identified.
• Executive Committee: Ratify and affirm 2018 meeting dates. Ratify and affirm Rays Physician appointments previously approved by the Medical Staff and Executive Committee.
• Joint Conference Committee: Status report on number of influenza vaccinations currently available and immunization progress to date.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. Presentation of FY 2017 audit by Johnston and Bryant Accounting Firm. Discussion/take appropriate action.
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). 
7. Administrative Report: Engagement of Navigant to complete a security analysis of all electronic systems within the hospital. Develop a management plan (recommendations) related to the review. Discuss the near completion of a new cabling and internal electronic files room by Infosys. Discuss the timeline for completion of new computers, screens, and printers based on an agreement with Mercy MTS after completion of cabling. Removal of copper and the implementation of fiber lines in the RHC to accommodate faster electronic service. Compliance 360 report concerning two coworkers. Ardmore and OKC diversion of patient due to flu.
8. New Business:None
9. Unfinished Business:
10. Old Business: None
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

 ***

Meeting of the Mercy Health Love County Board of Control will be held Thursday, November 16, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Status of Building and Grounds Committee and its association to Safety and Security of the facility. Status of work being performed by InfoSys related to the development of new cabling and I.T. systems.
• Executive Committee: 
• Joint Conference Committee: Status report on number of influenza vaccinations currently available and immunization progress to date.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation. Board approval of credentialing approved by the Medical Staff at the last regular meeting.
7. Administrative Report: Review remediation steps taken to isolate any future threat of e-PHI theft and/or PHI in paper form. Discuss steps taken to ensure all clients are offered protection and the engagement of Navigant to complete a high level e-PHI security analysis for the hospital and clinic. Report on recent review by a contracted entity (Navigant) to conuct a high level security analysis during a two-day visit performed on all systems. Discussion about reimbursement cuts through DHS and the potential loss of revenue for ADC and other service lines.
8. New Business:None
9. Unfinished Business:
10. Old Business: None
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

 ***

Meeting of the Mercy Health Love County Board of Control will be held Thursday, October 26, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Status of Building and Grounds Committee and its association to Safety and Security of the facility. Report on new work being performed by InfoSys related to the development of new cabling and I.T. systems.
• Executive Committee: 
• Joint Conference Committee: Status report on number of influenza vaccinations currently available and immunization progress to date.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation. Board approval of credentialing approved by the Medical Staff, if any exist at the time of this meeting.
7. Administrative Report: Report remediation steps taken to isolate any future threat of e-PHI theft and/or PHI in paper form. Discuss steps taken to ensure all clients are offered protection and the engagement of Navigant to complete a high level e-PHI security analysis for the hospital and clinic.
8. New Business:None
9. Unfinished Business:
10. Old Business: None
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

 ****

Meeting of the Mercy Health Love County Board of Control will be held Thursday, August 24, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Status of a water well to beused for minimal irrigation.
• Executive Committee: Ratify and affirm the Compliance Program Activity Report held for final approval due to a public forum held during last regularly scheduled meeting.
• Joint Conference Committee: Status report on influenza vaccinations.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation. Ratify and affirm facility policies previusly approved by the Medical Staff at a regularly scheduled meeting: Dietary, Safety, Infection Control, Medical Records, Respiratory, Physcal/Occupational/Speech Therapy, Lab Manual, Nursing, Swing Bed, Radiology, Drug Room, Utilization Review, Performance Improvement, Stroke, and Ultraviolet. 
7. Administrative Report: Status on contracting related to secondary segment of business.
8. New Business:None
9. Unfinished Business:
10. Old Business: None
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

***

Meeting of the Mercy Health Love County Board of Control will be held Thursday, April 27, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: Status report on the development of a vertical well to establish an irrigation program for Legacy Park.
• Executive Committee: Report on strategic market initiatives for southern Oklahoma.
• Joint Conference Committee: Recent conference information provided by the Love County Health Center Foundation, Inc.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. 
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
• Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
6. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation. Board review/approval of facility policies previously approved by the Medical Staff at the last regularly scheduled meeting: Dietary, Safety, Infection Control, Medical Records, Respiratory, Physical/Occupational/Speech Therapy, Lab Manual, Nursing, Swing Bed, Radiology, Drug Room, Utilization Review, Performance Improvement, Stroke, and Ultraviolet. 
7. Administrative Report: Continuing a review of implications associated with reductions in corporate cost and the effect it places on revenue. Review of multiple House Bills affecting rural health practice and potential Medicaid funding. Review Compliance Program Activity Report 2016. Follow up on procedures related to any and all protected health information through all entities under the umbrella of Mercy Health Love County. Report on recent activities/exercises/drills associated with emergency preparedness.
8. New Business:None
9. Unfinished Business:Ratify and affirm Love County EMS Interlocal Cooperative Agreement.
10. Old Business: None
11. Unforeseen Business:
12. Approval of Claims:
13. Adjournment

Meeting of the Mercy Health Love County Board of Control will be held Thursday, February 23, 2017 at 6:00 p.m. in the Rural Health Clinic Conference Room.

1. CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. APPROVAL OF MINUTES
5. COMMITTEE REPORTS
• Plant and Grounds Committee: No report.
• Executive Committee: Report on southern market initiatives and North Texas service areas.
• Joint Conference Committee: Status report on influenza vaccinations.
• Budget Committee: Review of operational statistics to date with a comparative analysis to prior fiscal year. Review of financial challenges related to the continuation of sequestration and receiving less than 101% of reasonable cost to fund operations. Review information related to the 2016 Cost Report "as filed" status.
• Financial Committee: Review of operational profit and loss by department with a comparative analysis to prior fiscal year. 
6. Staff Reports: Safety Committee, Infection Control Committee, Quality Committee, and Utilization Review Committee.
7. Medical Staff: Review of all committee reports and actions/discussions related to any quality or safety concern(s). Take action on additional Health Information Management documentation. Board approval of the initial appointment of Teleradiology physician Dr. Thomas M. Pulling MD. Board approval of the reappointment of Telemedicine Neurology Dr. Darwin Ramirez-Abreu MD. Both were previously approved by the Medical Staff at the last regularly scheduled Staff meeting.
8. Administrative Report: Review implications associated with reductions in corporate cost and the effect it places on reimbursement. Review of multiple House Bills affecting rural health practice and potential Medicaid funding.
9. New Business:None
10. Unfinished Business:None
11. Old Business: None
12. Unforeseen Business:
13. Approval of Claims:
14. Adjournment